Moodle courses are re-used each year. To do this, we remove student data, but not content, from the majority of courses so that they are ready for the new cohort of students. That means:
- all student enrolments
- all student contributions, including assignment submissions, quiz attempts and wiki contributions and forum posts.
- Forum posts (including attached files) and wiki contributions by teachers and editors.
- Any content uploaded by editors: Readings lists, lecture notes, links to papers etc.
- User accounts; staff and continuing students use the same accounts in the next academic year.
The reset takes place on two dates:
- Tuesday 28th August 2012 (the majority of courses) Moodle will be unavailable all day
- Tuesday 2nd October 2012 (courses with "499" codes & other similar courses)
Note: Courses are made unavailable to students as part of the reset. Editors will need to make them available to the new cohort when ready.
What do I need to do?
Download all students work (e.g. assignments) before Tuesday 28th August 2012 or before Tuesday 2nd October 2012 for '499' and similar courses.
Contact CLT as soon as possible if you have either:
- An assignment collection course with a Moodle course code other than 499, and would like it to be available until the later reset date of 2nd October.
- A course that should RETAIN all students and their data to carry forward to 2012/13.
Students will not usually have access to their old Moodle courses beyond 28th August 2012 (provisional). There are two exceptions:
(1) Courses used to collect dissertation submissions
These are reset on 2nd October 2012 (provisional) Primarily this applies to course codes ending in 499.
After 2nd October 2012, Moodle cannot be used to collect submissions for assignments due in the 2011/12 academic session. If this is required, separate arrangements will have to be made, e.g. email.
(2) Courses that will be used again by current students, for example departmental & programme level undergraduate courses.
Updating Moodle courses
Updates to Moodle courses should be made after 28th August, where possible. If you make changes before then please be aware that the archive of your course created on the 28th will not be a true reflection of your 2011/12 course.
If you are updating your Moodle course for 2012/13 before September we recommend that you add items to the relevant sections but set them as hidden until the Moodle end of year passes. You can reveal them and delete any 2011/12 content at the appropriate time. Alternatively, you could just update your external files and wait until September to upload them.
If your course is undergoing a radical change you can request a new Moodle course to develop it in.
Making Moodle available to 2012/13 students
Moodle courses are automatically hidden when the student data is reset. This is to prevent new students having access to resources they shouldn't see.
When you course is ready you will need to make it visible again via Settings.